Electronic Archiving
Structured archive spaces for operational, legal, HR, finance, fleet, and branch records.
What SkyDoks delivers
A common records foundation across locations and systems
Bring capture, classification, retention, discovery, migration, and audit evidence into a configurable platform that can serve one enterprise or a multi-company group.
OCR & Metadata Extraction
Arabic and English OCR workflows with extracted metadata routed for human review.
Smart Migration Engine
Folder imports, dry-run batches, duplicate detection, confidence scoring, and review queues.
Records Governance
Controlled lifecycles, policy-based permissions, retention rules, and legal hold workflows.
Branch & Department RBAC
Access by users, groups, branch, department, function, category, and delegated roles.
Retention & Legal Hold
Configurable retention schedules and legal hold controls for sensitive records.
Audit Trail
Tamper-evident event history for uploads, views, downloads, edits, workflows, and admin actions.
SIEM/Syslog Integration
Security events can be forwarded to SIEM and syslog pipelines when configured.
MFA & SSO Readiness
Mandatory MFA policy support and SSO readiness for enterprise identity environments.
WORM-Ready Storage
WORM-ready architecture patterns for records that require stronger immutability controls.
Backup & DR
Backup and disaster recovery architecture options, including Riyadh production and Jeddah DR patterns.
Microsoft 365 / Dynamics Readiness
Microsoft integration ready design for document access and business-system workflows.
Built for regulated operations
Global policy, local ownership
Set organization-wide taxonomies and lifecycle rules while regional administrators manage intake, permissions, and workflows for their own teams.
- Centralized governance with decentralized branch uploads.
- Department and function access control for finance, claims, fleet, legal, HR, and operations.
- Metadata security so sensitive classification fields remain governed.
- Auditability across document access, lifecycle events, workflows, and administrative changes.
- Retention controls, legal hold, and controlled document lifecycle management.
Smart Migration Engine
Move legacy repositories without losing business context
Ingest scans, shared drives, and system exports in controlled batches; extract multilingual text and metadata; then route low-confidence items to reviewers before publication.
AI-assisted and rule-based classification with human validation workflow.
- Import archive sourcesBring in shared folders, scanned batches, departmental exports, and legacy archive structures.
- Extract and classifyRun OCR, metadata extraction, auto-classification, duplicate checks, and confidence scoring.
- Review before archiveUse review queues, human approval, audit logging, and dry-run migration batches before final archive placement.
Security & compliance controls
Controls that adapt to each operating jurisdiction
Configure identity, retention, audit, storage, and monitoring controls to match internal policy and the legal requirements of each deployment region.
- Mandatory MFA policy.
- RBAC by users, groups, branch, department, function, and category.
- Tamper-evident audit events.
- SIEM/syslog integration readiness.
- WORM-ready storage architecture.
- PostgreSQL production mode.
- JSON fallback disabled in production.
- Riyadh production + Jeddah DR architecture options.
- Firewall-protected environments.
- PDPL-aligned controls.
- ISO 27001-aligned controls.
- Penetration testing readiness.
Deployment options
Deploy centrally, locally, or as a hybrid service
Choose a dedicated environment, a managed multi-tenant service, or a hybrid topology that keeps selected records close to their source systems.
Managed cloud deployment for faster rollout and centralized operations.
Customer-controlled infrastructure for organizations with internal hosting requirements.
Balanced architecture across customer environments and managed services.
Isolated tenant configuration for one organization, group, or regulated operating model.
Managed multi-tenant model for subsidiaries, branches, clients, or service-provider operations.
Capabilities depend on selected deployment model, customer infrastructure, configured integrations, and agreed scope of implementation.
Industries
Built for cross-border, multi-entity operations
SkyDoks serves enterprises that need repeatable records practices across countries, subsidiaries, outsourced operations, and shared-service teams.
Regional enterprise groups
Shared policy and reporting across subsidiaries without collapsing their access boundaries.
Professional services
Client files, engagements, deliverables, and defensible approval histories.
Trade and distribution
Supplier documents, customs records, quality evidence, and multi-country operations files.
Financial operations
Controlled statements, approvals, reconciliations, and supporting evidence across entities.
Healthcare networks
Governed administrative and operational records across facilities and service partners.
Infrastructure operators
Asset documentation, maintenance evidence, vendor files, and incident archives.
Shared-service centers
Repeatable intake and retrieval workflows serving multiple business units and languages.
Distributed workforces
Secure records access for teams working across offices, time zones, and legal entities.
SkyDoks for branch operations
HQ governance with practical branch workflows
Branch users can upload records while HQ controls taxonomy, governance, retention, and audit policy.
Finance teams see invoices, payment support, and accounting records assigned to their function.
Claims users can access accident reports, case documents, and supporting evidence.
Fleet teams manage vehicle records, maintenance files, registrations, and asset documents.
Legal teams manage legal hold and restricted case files.
Records managers control retention, categories, metadata, and lifecycle rules.
HQ keeps centralized oversight while branches complete local capture work.
Architecture highlights
Simple operating architecture for enterprise reviews
Architecture is configured to the customer environment and deployment scope.
Production architecture can be centered in Riyadh environments.
DR architecture can be planned for Jeddah recovery scenarios.
Network controls protect production and administrative surfaces.
Production mode is designed around PostgreSQL, with JSON fallback disabled.
Audit and security events can be forwarded to SIEM/syslog.
MFA policy supports stronger administrative and user access controls.
Storage patterns support WORM-ready archive requirements.
Backup and restore verification can be included in the operating plan.
AI Assist (optional)
Tenant-isolated assistance with human approval
SkyDoks AI assist remains optional and tenant-isolated. It helps teams accelerate archive review without removing human control.
- Classification suggestions for incoming and migrated documents.
- Metadata extraction for Arabic and English archive content.
- Search assistance for governed retrieval workflows.
- Migration review support for uncertain or low-confidence records.
- Human approval before final archive classification and placement.