Electronic Archiving
Structured archive spaces for operational, legal, HR, finance, fleet, and branch records.
What SkyDoks delivers
Core capabilities for enterprise archive operations
SkyDoks combines document management, electronic archiving, records control, migration tooling, and security integrations in one governed platform.
OCR & Metadata Extraction
Arabic and English OCR workflows with extracted metadata routed for human review.
Smart Migration Engine
Folder imports, dry-run batches, duplicate detection, confidence scoring, and review queues.
Records Governance
Controlled lifecycles, policy-based permissions, retention rules, and legal hold workflows.
Branch & Department RBAC
Access by users, groups, branch, department, function, category, and delegated roles.
Retention & Legal Hold
Configurable retention schedules and legal hold controls for sensitive records.
Audit Trail
Tamper-evident event history for uploads, views, downloads, edits, workflows, and admin actions.
SIEM/Syslog Integration
Security events can be forwarded to SIEM and syslog pipelines when configured.
MFA & SSO Readiness
Mandatory MFA policy support and SSO readiness for enterprise identity environments.
WORM-Ready Storage
WORM-ready architecture patterns for records that require stronger immutability controls.
Backup & DR
Backup and disaster recovery architecture options, including Riyadh production and Jeddah DR patterns.
Microsoft 365 / Dynamics Readiness
Microsoft integration ready design for document access and business-system workflows.
Built for regulated operations
Central governance with controlled decentralization
SkyDoks supports centralized governance while allowing branch and department teams to upload, classify, route, and retrieve documents inside controlled boundaries.
- Centralized governance with decentralized branch uploads.
- Department and function access control for finance, claims, fleet, legal, HR, and operations.
- Metadata security so sensitive classification fields remain governed.
- Auditability across document access, lifecycle events, workflows, and administrative changes.
- Retention controls, legal hold, and controlled document lifecycle management.
Smart Migration Engine
Transform paper and folder archives into governed records
SkyDoks imports existing document folders, runs OCR for Arabic and English, suggests classification and metadata, detects duplicates, and routes uncertain items into a review queue.
AI-assisted and rule-based classification with human validation workflow.
- Import archive sourcesBring in shared folders, scanned batches, departmental exports, and legacy archive structures.
- Extract and classifyRun OCR, metadata extraction, auto-classification, duplicate checks, and confidence scoring.
- Review before archiveUse review queues, human approval, audit logging, and dry-run migration batches before final archive placement.
Security & compliance controls
Enterprise controls without unsupported claims
SkyDoks is designed around configurable controls, auditability, and deployment-specific security architecture.
- Mandatory MFA policy.
- RBAC by users, groups, branch, department, function, and category.
- Tamper-evident audit events.
- SIEM/syslog integration readiness.
- WORM-ready storage architecture.
- PostgreSQL production mode.
- JSON fallback disabled in production.
- Riyadh production + Jeddah DR architecture options.
- Firewall-protected environments.
- PDPL-aligned controls.
- ISO 27001-aligned controls.
- Penetration testing readiness.
Deployment options
Deployment model matched to governance needs
SkyDoks can be deployed as a dedicated enterprise tenant or as part of a multi-tenant managed platform.
Managed cloud deployment for faster rollout and centralized operations.
Customer-controlled infrastructure for organizations with internal hosting requirements.
Balanced architecture across customer environments and managed services.
Isolated tenant configuration for one organization, group, or regulated operating model.
Managed multi-tenant model for subsidiaries, branches, clients, or service-provider operations.
Capabilities depend on selected deployment model, customer infrastructure, configured integrations, and agreed scope of implementation.
Industries
Designed for departments that depend on records
SkyDoks supports operational teams moving from paper archives, shared folders, and fragmented document workflows into governed digital records.
Transportation and car rental
Contracts, vehicle records, accident reports, invoices, and branch documents.
Government and semi-government
Controlled archive operations with governance and auditability.
Finance and accounting
Invoices, approvals, supporting documents, and retention-ready records.
Legal and compliance
Legal hold, controlled access, review workflows, and evidence-ready history.
HR and employee records
Employee files, onboarding records, policy documents, and restricted metadata.
Fleet and asset management
Asset files, maintenance documents, registration records, and incident archives.
SMEs moving from paper archives
Practical migration path from boxes and folders into searchable digital archives.
Branch-heavy operations
Central policy with local upload and department-specific record access.
SkyDoks for branch operations
HQ governance with practical branch workflows
Branch users can upload records while HQ controls taxonomy, governance, retention, and audit policy.
Finance teams see invoices, payment support, and accounting records assigned to their function.
Claims users can access accident reports, case documents, and supporting evidence.
Fleet teams manage vehicle records, maintenance files, registrations, and asset documents.
Legal teams manage legal hold and restricted case files.
Records managers control retention, categories, metadata, and lifecycle rules.
HQ keeps centralized oversight while branches complete local capture work.
Architecture highlights
Simple operating architecture for enterprise reviews
Architecture is configured to the customer environment and deployment scope.
Production architecture can be centered in Riyadh environments.
DR architecture can be planned for Jeddah recovery scenarios.
Network controls protect production and administrative surfaces.
Production mode is designed around PostgreSQL, with JSON fallback disabled.
Audit and security events can be forwarded to SIEM/syslog.
MFA policy supports stronger administrative and user access controls.
Storage patterns support WORM-ready archive requirements.
Backup and restore verification can be included in the operating plan.
AI Assist (optional)
Tenant-isolated assistance with human approval
SkyDoks AI assist remains optional and tenant-isolated. It helps teams accelerate archive review without removing human control.
- Classification suggestions for incoming and migrated documents.
- Metadata extraction for Arabic and English archive content.
- Search assistance for governed retrieval workflows.
- Migration review support for uncertain or low-confidence records.
- Human approval before final archive classification and placement.